The Public Records Office is responsible for video camera footage, investigation reports, criminal records, and all other publicly available information not listed in the Records Bureau.
Public records shall be defined as any document, device, or item, regardless of physical form or characteristic, created or received by, or coming under the jurisdiction of the office, which serves to document the organization, function, policies, decisions, procedures, operations, or other activities of the office.
Public records are to be available for inspection during regular business hours, with the exception of published holidays. Public records must be made available for inspection promptly. Copies of public records must be made available within a reasonable period of time. "Prompt" and "reasonable" take into account the volume of records requested; the proximity of the location where the records are stored; and the necessity for any legal review of the records requested.
Cost for Public Records
Those seeking public records will be charged only the actual cost of making copies.
The charge for paper copies is 5 cents per page.
Accident reports are $4.00 each.
The charge for downloaded computer files to a compact disc is $1.00 per disc.
Payment is required prior to releasing public records.
The above fee does not include mailing. Postage is extra.
Denial of public records requested must include an explanation, including legal authority. If portions of a record are public and portions are exempt, the exempt portions are to be redacted and the rest released. If there are redactions, each redaction must be accompanied by a supporting explanation, including legal authority.